Helping the school day run smoothly with smart data

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Capita SIMS is helping City Montessori School bring the whole school community together – supporting 56,000 pupils, over 18 campuses.


City Montessori School is the largest school in the world. Keeping a handle on school progress was proving impossible with the management information system (MIS) they had. Over five years, each of the 18 campuses had separately customised it, to suit their individual needs.

Silos of inaccessible, inconsistent and incomparable data – such as pupil assessments – were trapped in each campus. Data which had the potential to help school leaders make better-informed decisions; give insight into pupil progress – spotting where extra support is needed; improve teaching, and bring the whole school together.

The school also needed to meet its goal to standardise assessment and reporting formats and have a set of consolidated management dashboards.

Our approach

City Montessori School chose us to implement our SIMS education software, to create a singular, school-wide, standardised and cloud-hosted MIS.

There was a huge volume of data to deal with. Eighteen school campuses held information for almost 56,000 pupils, which needed to be converted from all the different existing systems into one SIMS system – in just seven months. And, because the school year was in progress, the data being produced was ongoing.

We set up a single project management office, involving all the key school stakeholders, to oversee the schedule and manage a global project team across India and the UK. To address the challenge of working during term time, we staggered our approach across the campuses.

The impact

Several targets were set at the beginning of the process, all of which we've achieved, or are due to achieve, on time:

  • a single cloud-hosted SIMS solution is now available in all 18 campuses, with a decision-making platform holding the information from all campuses
  • input of data is standardised by a singular platform, which will help to scale their business as it expands
  • campuses are now able to generate their report cards through SIMS
  • an admissions module has been implemented successfully and is being used actively across all the campuses
  • assessment has been standardised successfully across all the campuses
  • the parent app is being rolled out to give better insights to the parents and strengthening parent/school collaboration.

By the end of 2019, City Montessori School will also have a standardised and centralised dashboard to generate whole school metrics.

Roshan Gandhi, Director of Strategy, City Montessori School Group, said: “Working with Capita was a revelation from day one – the team came to us fully prepared with in-depth knowledge of our business, and dedication and enthusiasm for helping us to provide our business with an innovative way forward.

“Many management information issues had arisen for us over the years due to the complex, unique way our school works, as well as the scale of our business. Capita presented us with a data management software solution that was perfect for our needs. I now feel totally confident that we have control of the data of the 56,000 pupils we work so hard to serve. In terms of implementation, we really appreciate the commitment of the Capita SIMS team in India. They worked with us as partners to ensure timely migration of all our schools to SIMS as well as working closely with all of them to achieve the significant milestone of annual report card generation, which required intensive collaboration and often working way beyond the call of duty to meet the extremely tight and non-negotiable timelines. CMS and Capita have developed a valuable relationship that helps us to achieve our vision of delivering quality education.”

Trapti Dwivedi, School Principal, said: “SIMS Discover provides valuable insights into whole class as well as individual student performance that helps me to channelize efforts to make effective changes in teaching-learning process that helps to improve learning outcomes.

The Capita SIMS team has helped us to get a good understanding of analysing our school’s data. Henceforth, we will be using this for performing real-time whole school analysis.”

“The award-winning features of SIMS help us to strengthen our overall curriculum and succeed in implementing transformational vision in providing world-class education for our students.”

Mrs Jayashree, School Principal at City Montessori School, 

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Management information systems

SIMS is the management information system at the heart of 21,000 schools, including over 700 independent and international schools in 49 countries.

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Capita works in partnership with schools, academy trusts and local authorities to provide specialist expertise, ensuring every child and young person receives a good education.

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Capita’s education software, management support systems and school support services are empowering teachers to give every young person their best opportunity to succeed.

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