Quickly understand if your vulnerable children are attending school

It can be difficult for local authorities to collect school attendance data for vulnerable children who are looked after (LAC) or who have an Education Health Care plan (EHCP). This is because the schools they attend are often either outside of the local authority borders, or within the borders but without an automatic method to report attendance data to the local authority.

Our secure online tool helps local authorities overcome these barriers by providing a platform for staff to access timely school attendance data for children who they have a legal responsibility to track, and who are particularly vulnerable.

The user-friendly website enables schools to quickly and securely input attendance, with the data collected automatically and integrated with local authorities’ Capita education software. This allows local authority staff to be immediately notified if a child is not in attendance so they can promptly check on the child’s welfare.

By reducing the staff time and cost involved in collating attendance information, our cloud solution is freeing local authority teams to focus on other areas of need. And by enabling proactive attendance monitoring through simple and effective data capture and sharing, local authorities and schools are supported to deliver better outcomes by making it easier to safeguard and protect vulnerable children and young people.

Key features

Simple and effective data sharing between schools and local authorities
Proactive, insightful attendance monitoring for schools
Delivers better outcomes for vulnerable children and young people
The local authority dashboard prioritises the school with those missing the most data first, down to those who have reported the most data last, so local authority teams know which schools to focus on to chase up any missing data. The school dashboard shows at a glance, by week, how many children are missing attendance marks and how many have been marked as not attending but without a reason for non-attendance. This enables schools to drill down to the relevant children to follow up and update their data. With the data coming into the council more reliably and more efficiently, they can identify much more quickly where vulnerable children and young people, including those who are looked-after and with special educational needs, are not attending school. With this timely information, they can react more proactively and provide appropriate support.


Case study: protecting vulnerable children with quality attendance data

We’re helping Staffordshire County Council to use data to track when vulnerable children are absent from school and quickly identify those who may need extra help or support.

Staffordshire County Council is responsible for nearly 1,000 children with special educational needs and disabilities (SEND) and/or who are looked after children (LAC). These children attend 242 schools run by 78 different local authorities, including some in Scotland and Wales. In the past, teams sent a weekly spreadsheet to each school to manually type into. This was very time consuming, with the authority needing to chase up missing files. With limited resources and no clear view of which schools had sent in attendance files, staff were only able to follow up on looked after children, with no resource left to process data relating to SEND children.

ACT automatically identifies which children are LAC or SEND, and which schools they are registered at, with the information gathered into a dashboard that shows the LA real-time weekly attendance data at each school.

It used to be difficult to see where data was missing, but the information is now provided to the authority regularly, reliably, cost-effectively and efficiently, enabling teams to identify children who aren’t attending school, and proactively offer the support they need. Staffordshire County Council is also using the attendance data to review contracts and monitor suitable schools for education, health and care plan placements for children with SEND.

Read the full Staffordshire County Council case study
“It’s making such a big difference! We worked with 200+ schools across our county - it used to take us 10 minutes to process each file, now it’s instant and it’s amazing. We’ve also been able to identify issues with vulnerable children [by identifying] full-time exclusions that we didn’t know about or wouldn’t have known about before.”

Jenny Holdcroft, Staffordshire County Council

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